Campus/Employee Directory - Division Leader/Approver Instructions

Access the Administrator/Approver Menu
Update an employee's information
Approve employee submitted changes

To access the Administrator/Approver Menu:

1. From the Employee Directory page, select 'Edit Directory Info' from the left navigation
   
   
2. Log in with your email username and password OR with your SID and PIN (if you do not have or know your SID, please contact HR)
   
   
3. Once within the Employee Directory, select 'Open Administrator/Approver Menu'
   

To update an employee's information:

1. Select 'Find and Update Other Employees'
   
   
   
2. Search for employee by name or choose your division from the drop-down list in the 'Find by Division' tab
   
   
3. Once employee is found, click 'Open'
   
   
   
4. Make changes to the employees':
   • Name
   • Division (choose from drop-down options)
   • Department(s) (choose from drop-down options)
   • Job Title (will be reviewed by HR before final approval)
   • Room/office number
   • Phone number
   • Bio (150 words max)
   • Photo and photo display
   • Office hours
     
     
5. Type the new information in the second/right column
   
   
6. (Optional) Add an explanation of your changes
   
   
7. Click 'Save Changes'
   

 
To approve employee submitted changes:

1. Select 'Approve Submitted Changes' from the Administrator/Approver Menu
   
   
2. Select 'Open' next to the employee's name
   
   
   
3. Review employees updates to their information in the second/right column
   
   
4. (Optional) Add an approval/denial explanation
   
   
5. If all information is correct, click 'Approve Changes'
   
   
   
6. If information is not correct and changes need to be made, click 'Deny Changes' and an email will be sent informing the employee to make corrections to their updates